FREE Event Budget Spreadsheet Template

 

 

When it comes to planning an event, one of the aspects that we definitely need to keep track of is the budget. The best way to do this is by plotting out all of your expenditures in one place and understanding how that affects your total. We think that the best way to do this is by using a spreadsheet program such as Google Docs or Microsoft Excel. Download your FREE event Budget spreadsheet template now!

 

The three main sections that your budget spreadsheet should contain are:

 

  • The budget total
  • The budget summary
  • The budget breakdown

 

Having the above three sections will give you visibility on all the outgoings from both a top level perspective and down in the detail.

 

If you don’t feel like you’re technically savvy enough to create your own template, then fear not! We here at I Do Events have put together a simple budgeting template for anyone to use. Simply download it here!

 

The Budget Total

On the right-hand side, we have a small section that lets you input your total budget allowing you see compare it to the amount you’ve actually spent so far and what the current discrepancy difference is:

The Budget Total On the right-hand side, we have a small section that lets you input your total budget allowing you see compare it to the amount you’ve actually spent so far and what the current discrepancy difference is:

 

The Budget Summary

Our budget summary looks as follows:

 

The Budget Summary

 

 

We’ve wanted to make sure that the visualisation for top level metrics was simple and easy. You don’t need to touch a thing in this section! It auto-populates when you add the details within the budget breakdown.

 

The Budget Breakdown

Here is where we get into the nitty gritty of the spreadsheet! The budget breakdown takes the headlining expenses and breaks them down into sections where you can add each additional expenditure.

The Budget Breakdown

 

For example, in the Venue breakdown you may want to include the cost for the venue, the additional cost for a bar, the cost for clean-up afterwards as well as the cost for hiring staff for the evening:

THE BUDGET BREAKDOWN

 

You may have noticed that we’ve even included conditional formatting which turns the discrepancy cells green or red, indicating a positive or negative effect on budget so you can see how this could affect the costs overall!

 

Download our free budget template now and get budgeting for your very own event! Alternatively, if you’re looking to pass on the mantle of event coordinator onto someone else, get in contact with us here at the I Do Events Group and see if we can take the weight off your shoulders and provide an incredible event!

  

Contact us now to book your Festival!

 

Email - info@idofestivals.co.uk

Telephone - 01329 448280

 

 

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