Tel: 01329 446 044
As multi-award winning events organisers, we have built an exceptional reputation for securing first class services for our clients, meaning you can be sure of the highest quality of service and the most competitive rates on the market.
The I Do Festivals group of companies deliver high end provisions for every aspect of a festival celebration. From our award winning event management service, to our 5* FSA rated catering service, marquee hire, boutique glamping, bar hire and services, silent discos, site design, festival flag hire and stage sound and lights - we supply the perfect event solution for our clients all in one place.
Have a look through the services we offer in-house, directly to you. Here you will find transparent downloadable price lists for every festival provision. Drop us a line today for a more bespoke quotation for your event.
Tips for organising an event
Are you putting on a local charity fundraising event? Maybe you’re looking into coordinating a corporate team building day? Whatever you’re planning, be sure to check out our top tips for when it comes to organising an event! Here at I Do Festivals Group, we have an incredible amount of experience that we would love to share with you. Start organising early!It’s never too early to get a jumpstart on your event organisation. Grab a new notepad, your favourite set of highlighter pens and let’s start conceptualising some ideas for your event! But beware, don’t get ahead of yourself just yet, as you will need to take into account the next couple tips very carefully. Establish your goalsOf course, when it comes to planning an event, you don’t want to lose sight of the main goals you want to get out of it! Whether it’s a wedding, a music festival, a corporate event or something completely different, you need to make sure you know exactly what will make that event a success as everything you do will be tailored towards those goals. For example, you may want to ask yourself the following questions: What is the purpose of this event?How many people would I like to attend?Who is my demographic?Is there a fundraising target I’d want to reach? Set a realistic budgetIf only every event had a carte blanche budget! Unfortunately, this is rarely ever the case, so before you start to book the three bouncy castles and five different street food vendors, make sure you’re taking into account a realistic budget. Living beyond your means is certainly a recipe for disaster and can have a knock-on effect for the rest of the event if it isn’t organised and solidified at the very beginning. Make sure to separate out your totals for each different aspect: Entertainment budget = £WCatering budget = £XDecorating budget = £YVenue budget = £Z To keep track of your expenditure, be sure to create a spreadsheet comparing how much you’re budgeting for, what the actual cost is and the amount you currently have left! If you’re not entirely sure how this should look, check out our other blog post which can provide you with a free event budget spreadsheet template and calculator! EntertainmentEvery event has got to have some version of entertainment! Dependent on what type of event this is, will have an effect on the appropriate type. For example, for a wedding you may want to book a live band. For an industry event it may be appropriate to organise a drinks mixer between talks so that your guests can mingle and get to know each other. These entertainment events may also be a great way to enhance any sponsorship deals from potential speakers! Contingency planLet’s take a deep breath and say this together “sometimes things can go wrong” and most of the time this is out of our hands, but that’s okay, these things happen. When you have a contingency plan in place then you can rest in the knowledge that the past version of yourself already has this issue covered! Keep in contact with your vendorsThis may seem unnecessary, but to save yourself some stress, you may want to keep checking in with your vendors. You don’t want the nightmare scenario of booking a vendor to have them not turn up three months down the line! There’s no harm in making sure you’re still on their radar and it could be an opportunity for you to enhance your event through collaborative ideas. DelegateDependent on the type of event you’re putting on, as the event planner, there’s no harm in delegating jobs to others when necessary. If you’re a bride planning your wedding, try asking one of the members of the bridal party to help you out with some of the odd jobs. After all, it’s almost part of the job description! If you’re organising a corporate event, then maybe look to form an events team when you begin planning so that you can share the responsibility and workload. Ask for feedbackConstructive criticism is a useful way of learning what went well and what didn’t. To become a better event planner, asking for honest feedback from your guests about what could have been done better and what they liked about the event will help you if the type of event your organising becomes annual! Contact us now to book your Festival! Email - firstname.lastname@example.orgTelephone - 01329 448280 #LETSCELEBRATE
FREE Event Budget Spreadsheet Template
When it comes to planning an event, one of the aspects that we definitely need to keep track of is the budget. The best way to do this is by plotting out all of your expenditures in one place and understanding how that affects your total. We think that the best way to do this is by using a spreadsheet program such as Google Docs or Microsoft Excel. Download your FREE event Budget spreadsheet template now! The three main sections that your budget spreadsheet should contain are: The budget totalThe budget summaryThe budget breakdown Having the above three sections will give you visibility on all the outgoings from both a top level perspective and down in the detail. If you don’t feel like you’re technically savvy enough to create your own template, then fear not! We here at I Do Events have put together a simple budgeting template for anyone to use. Simply download it here! The Budget TotalOn the right-hand side, we have a small section that lets you input your total budget allowing you see compare it to the amount you’ve actually spent so far and what the current discrepancy difference is: The Budget SummaryOur budget summary looks as follows: We’ve wanted to make sure that the visualisation for top level metrics was simple and easy. You don’t need to touch a thing in this section! It auto-populates when you add the details within the budget breakdown. The Budget BreakdownHere is where we get into the nitty gritty of the spreadsheet! The budget breakdown takes the headlining expenses and breaks them down into sections where you can add each additional expenditure. For example, in the Venue breakdown you may want to include the cost for the venue, the additional cost for a bar, the cost for clean-up afterwards as well as the cost for hiring staff for the evening: You may have noticed that we’ve even included conditional formatting which turns the discrepancy cells green or red, indicating a positive or negative effect on budget so you can see how this could affect the costs overall! Download our free budget template now and get budgeting for your very own event! Alternatively, if you’re looking to pass on the mantle of event coordinator onto someone else, get in contact with us here at the I Do Events Group and see if we can take the weight off your shoulders and provide an incredible event! Contact us now to book your Festival! Email - email@example.comTelephone - 01329 448280 #LETSCELEBRATE
I DO FESTIVALS GROUP PARTNERS UP WITH OLIO
What better way to end food waste than joining up with OLIO? When we waste food, we’re not just wasting food. We’re also wasting all the resources that went into growing it. This comes with a heavy carbon footprint as well. When food is disposed in a landfill it rots and becomes a significant source of methane - a potent greenhouse gas with 21 times the global warming potential of carbon dioxide. Growing and transporting the food that goes to waste emits as much carbon pollution as 39 million passenger vehicles. The global food system is responsible for up to one third of all human-caused greenhouse gas emissions, making it one of the largest contributors to climate change. So, to stop contributing to these awful effects on the environment, we are excited to announce our new partnership with OLIO! OLIO is aiming to help the planet with their new sustainable food business. They connect communities with local businesses so surplus food can be shared, and not thrown away. This could be food nearing its sell-by date in local stores, spare home-grown vegetables, bread from your baker, or the groceries in your fridge when you go away. They have already accomplished a lot including gaining over 600,000 OLIOers; they have successfully shared 1,138,886 portions of food in 32 countries! Here at I Do Festivals Group we are eager reduce our carbon footprint. The events industry is prone to excess catering, and sadly, we are no stranger to that. Owning The Street Food Catering Company, The Swine Waiter and our brand-new company, The Vegan Catering Company, we are often left with wasted food. Whilst we try our hardest to estimate quantities of food produce at our festivals, working with OLIO will mean that we will be able to salvage what we have left over instead of wasting it. By sharing and being more sustainable with our left-over food alongside our waste-free philosophy, which involves leaving nothing but memories and footprints to the venues we are passionate about working with, we have increasingly reduced the amount of plastic we have at our festivals and will be working with OLIO volunteers and their food waste heroes together to make sure we end food waste.
Hiya, I'm Holly! Originally from Nottingham, I moved down south for a summer of festival fun with the I Do Festivals Group. As a placement year goes, I couldn't have asked for a more diverse and exciting few months in a company that has cemented much of my degree learnings. Reading International Events Management at Sheffield Hallam University has been a brilliant degree to undertake and this job has allowed me to utilise many of my skills in real life scenarios. This job has opened my eyes to outdoor events, from fantastic corporate gigs to stunning wedding ceremonies. I will never forget the feeling after our first event of Lucozade Ribena; I was in awe that we had arrived at an empty field, created the most amazing experience, and left the field in the same empty state. There is no greater reward than seeing clients and guests smile and enjoy their day with the amazing surroundings. This summer has brought some brilliant times of which I have created the best memories and been able to meet the most fantastic people, topped off with endless sunshine! Although with that, there have been some challenges and hard days too. I find the best part of this job to be how different each day is - we are provided with a blank canvas field and a whole load of promise to set up a fantastic festival. Each event is bespoke meaning there is always something new to learn, always something different to create and always more fun to be had. A new-found love for silent disco is something I am glad to have in my life, and working so many jobs at the same event site has given me a true insight into the logistics of event management. From the intricate details of stunning wedding areas to the crazy stage and lighting at corporate events; each event has had the wow effect and it can be amazing to realise the crazy gigs we do pull off! Seeing the bride and groom overjoyed, or the management team of companies at their happiest, is something I feel proud to be a part of. Hard days do exist too though! My biggest learning curve has been aclimatising to be outdoors all the time - yes we have been grateful with the weather but learning to camp effectively has been my biggest skill learnt. Condensing my belongings to one bag and living out of tents was never something I thought I'd be doing but after having to walk through herds of deer and alpacas, and brushed my teeth next to wallabies, I think I can take on any new experience! Events is an industry prone to long hours and being outdoors can make it feel even longer, but I have had the most amazing of summers with unforgettable memories. The people, the parties, the process of everything is something I am proud to have been a part of! Contact us now to book your Festival! Email - firstname.lastname@example.orgTelephone - 01329 448280 #LETSCELEBRATE
Lottie's Summer 2018
Over the next couple of weeks we are going to share some of our crew’s moments from the summer. Starting this off is Lottie who joined us this June. Interesting read if you are contemplating events as a career. Studying Hospitality Management at Portsmouth University and having previous experience in the hospitality industry I felt it was time for a new adventure being that of I Do Festivals! Events have always been an area of the industry I have wanted to learn and experience and luckily was given that chance with an internship. I didn’t really know what to expect when on an early morning in June I made my way to the I Do offices to start what would be a summer of fun packed festivals, weddings and corporate events with a fantastic team. This summer has opened my eyes to just how much work is put in to pull off an out of this world event. We have experienced many types of events, locations, clients, and themes along the way from family fun days to an amazing two day wedding where guests were encouraged to get their glitter on and boogie the night away. As a team we have made amazing memories not just for the clients but ourselves also. Listening to how happy our clients have been during and after the events have made the whole summer well worth it. Thrown right in at the deep end with our first event only 2 days into the internship where it’s safe to say I was excited, nervous and honestly didn’t know what to expect. Turning up at Henhaw Farm on a sunny Tuesday morning bright and early and seeing an empty field it was safe to say I couldn’t see how we were going to turn this into a festival. Lucozade/Ribena were turning up in just 2 days and it was time for the hard work to start. Everything from hay bales, bell tents and flags to an unbelievable amount of fairy lights the site transformed into something magical. Event day seemed to come around with a blink of an eye and before I knew it we had 150 delegates on site exited to see what the day had in store. The day started with the guests being split into 4 teams where they did fun filled activities based on business content. Once work was out of the way it was time to go full festival. To say I was apprehensive about being super smiley and interacting with the guests to get them pumped was an understatement it was something none of my previous employments included so this was a big challenge for me. Before I knew it the party was well underway with live music, glitter and lots of dancing. The event truly gave me an insight to what the season had in store and also came with a lot of lessons on surviving the season ahead such as; in hot weather = high water consumption and an early night when possible makes the world of difference. Even though this was the first event the learning wasn’t going to end there, the season came with many lessons and learning curves to make us the best possible event managers that we could be. We then followed from this to put on other corporate festivals for companies such as Hotwire, HGP, Wiggin and many more. The next new experience was working weddings which I have to admit I was very nervous about. Despite my original worries I found weddings were my favourite events to work being a part of a day that the happy couple would never forget was super rewarding. I don’t think I ever realised just how much planning and preparation goes into a wedding day having only attended a few weddings before. I would be here all day if I went into detail about every wedding I worked this year instead I will talk about my favourite parts of working and running a wedding festival. No two weddings are the same each wedding that I worked this season came with its own unique quirks, guests, live bands and set up this made every wedding equally as special as the last and meant that what we created was truly personal to the happy couple whether it be a laser show in the woods, a themed 80’s night along with live bands or a carefully choreographed first dance routine. With each wedding it was always the speeches that got me when you could truly feel the love flying around the venue through either cringe stories or heart felt declarations 9 times out of 10 I would always end up with a tear in my eye and it honestly made all the hard work worth it. Along with all the fun and games of the events also came the behind the scenes work that no one really thinks about like the cleaning! Can’t say it’s the most glamorous part of the job but none the less a job that needed doing. Many hours, sponges, rubber gloves and buckets of hot soapy water were used to maintain the equipment to ensure it was ready to go on every job. Safe to say this wasn’t one of my favourite jobs but taught me that there is more to events than just the events. To wrap this up before I go on and on for days this season has been full of fun, laughter, hard work, character building, lessons and memories that will stay with me for years to come and now gearing up to Christmas for our exclusive parties I cannot wait to get stuck back into the world of working events and cannot wait for the 2019 summer season to begin. Lottie x
Chi & partners, Glitterbox
CHI and Partners tasked us with the mission of putting on an awe-inspiring Christmas party for their company in our brand new central London venue, The Arch. We had the challenge of following the awesome summer party we provided for their staff and clients. In the brief, CHI requested a party that would be remembered for years to come, as well as being stylish and cool, following their chosen theme of Futuristic disco. Read below to see how we delivered the Christmas party of the season! On the 14th of December at The Arch in Vauxhall, the day had finally arrived for the Christmas party of the year! Slightly bias we know, but it proved to be just that. We arrived bright and early at the venue, with coffee in one hand and decorations in the other, ready to get our busy prepping period up and running! At all times keeping to exactly what our fab clients envisioned for their high-end event, we began to load in heaps (and heaps) of our illuminated, futuristic themed furniture and props. From our extremely snazzy illuminated dance floor, to our sparkling hanging disco balls, we began to get hyped about just how dazzling the rooms were beginning to look! One furniture piece that we are extremely proud of (and will happily show off about whenever possible) is our LED Geo Bar, where you could simply touch the top of the bar and it would change the colour of the bar – IF THAT'S NOT COOL THEN WE DON'T KNOW WHAT IS. The day flew by and before we knew it, we had our first guests arriving. With the rooms sparkling, we welcomed our guests in true VIP style. We took their coats and bags and swiftly handed them a glass of bubbly to begin the evening celebrations. Amongst the free flowing prosecco station, there were certainly a few men who rushed swiftly passed the prosecco to get to the ice buckets of chilled Peroni! They then headed upstairs to be welcomed into the upper gallery, where it seemed to offer the real 'wow' factor as soon as the guests walked in. Around the outside of the room we had enormous white illuminous towers that gave a real glow to the room, and made our floating stars shine and sparkle till the end of the night. We created an array of seating areas made up of white leather sofas with stylish coffee cubes to achieve the classy, yet chilled vibe that our clients had desired. We were dazzled by some of the outfits that were being paraded around the party, from people in matching sequin jackets, glitter flares and a massive shout out to the man who got really into it and painted himself head to toe in silver glitter (you won best dressed in our eyes!) It was then time to move downstairs for the long-awaited reveal of the Arch, where everybody knew that was where the party was really going to get started. As the guests followed the fairy lit path into the Arch, I think it's safe to say the guests seemed amazed at what we had transformed the space into! They walked in through a smoke screen to see a sparkling dance floor with the lights reflecting off the floating disco balls. Thanks to Lights and Beats, the stage was looking on pointe, where our headline act was ready and raring to tear up the dance floor. And that they certainly did - so much so that it was impossible to for TCFC crew to fight our way through the crowds to clear glasses! As the band took a break from their rocking set, The Street Food Catering Company served up three delicious Big Pan dishes. Small bowls of each dish was served by our lovely waitresses to our guests on the disco floor. Plenty of hot jerk chicken curry, aromatic Thai green curry and a scrummy three bean vegan chilli was made by our Chefs so that everyone could have a bit of everything! (drinking, eating and dancing all at the same time – what a dream). Now - what everyone had been waiting for... PUDDINGS. TSFCC did a great job serving the mini dessert bites to the guests on the dance floor for those who had any room left in their stomachs. The crew struggled their way through the crowds and returned with empty trays! Having a selection of mini bites is a great way to have a little or as much as you like – in our case, 17 brownie bites each seemed like a sufficient amount for our crew (we were working very hard!) On a sidenote, we should also give a shoutout to the entire company of CHI and Partners, for the amount of gin lovers they must have. The amount of gin and tonics our bartenders served was quite incredible, so fair play to you all!! This was the second event we have organized for CHI and we absolutely loved it once again and feel extremely happy that you chose to use us again! It was quite a different event to what we usually do (we weren't on a field in a marquee in the boiling sunshine) and we literally can't wait to do more events like this! From here at I Do Festive, we all hope you had a lovely Christmas and a happy New Year! #LetsCelebrate
Welcome to the I Do Festivals Group. Here we deliver our own in house quality services for a celebration of any size. From an intimate birthday party, through to a festival wedding or corporate event, we create bespoke packages tailored to suit your requirement and budget. Booking an event with us means that you can be assured of a first class service, at affordable prices with a company you can trust.
Want to take your Event to the next level?
Our friendly and energetic team here at The Festival Bar Company can tailor our bar options specifically for your event, simply let us know your party requirements!
Our team of experienced mixologists and event organisers understand how stressful putting on an event can be, be it large scale or small! With The Festival Bar Company, you can rest assured that all your expectations will be met while our fast paced, friendly team will keep your bar running like clockwork
Having specialised in supplying fully engineered wedding festivals for some time now, we made the decision that it was vitally important to our clients, that in addition to the full provision of a festival, be that wedding, birthday or corporate, that we provided more options so that our customers could choose individuals services.
What this means, is that you can mix and match the first class services with peace of mind that we are experienced and know what is required to ensure your event runs smoothly.
In addition to the services we supply, you can equally talk to us about event managing your celebration, even if we are not your major supplier.
Getting your celebration on!
This group of companies has been established to ensure that we deliver choices and options to suit your budget. Every service has various packages to ensure that we cater for all budgets.
We have a friendly, knowledgeable and enthusiastic team that will readily put together a full quotation based on what you would like to add to your event from our range of services.
Anything and everything is possible with us to help you put that flare and magic into your big celebration.
Let’s get your celebration on!
Successes & goals
Organising an event of this scale can seem like a very daunting task, but with The Corporate Festival Company we make it exceptionally simple and hugely rewarding.
We have witnessed a significant influx of businesses that want to diversify their annual event into something that is more than a black-tie event with an awards ceremony. Most of our corporate events do still combine the formal meal and prize giving. However, the fundamental difference with our team, is that we deliver innovative, adapted activities whilst delivering excellence with meticulous attention to detail and a huge amount of fun!
With multiple venues within easy reach of most major cities, especially London, we present a fun packed, vibrant, on brand alternative based on celebrating your achievements and mapping out your goals. However, if you have your own venue, tell us about it. We are more than happy to work with venues across the UK and Europe.
We offer a tailor made, bespoke festival design and management service for our clients. This simply means that we become your design partners and offer expert advice and guidance on designing every aspect of your wedding festival from the venue hire down to the confetti colours.
With our unrivalled selection of boutique entertainment options, mouth wateringly tasty festival catering services and stunning festival flags, bunting and prop services, we will make your dream wedding festival a reality.
We pride ourselves on supplying at least eighty percent of everything that is required to deliver first class festival weddings with a difference. The beauty of this is that firstly, you don’t have to worry about sourcing suppliers yourselves and lastly, we are not relying on third party suppliers. Here at The Wedding Festival Company, every bespoke wedding is planned with meticulous attention to detail. This ensures that you can cherish your day with your nearest and dearest and not have to worry about planning or running an event.
Our mouthwatering menu options are endless; please download a copy of our current menus for inspiration, but don’t forget we can offer completely bespoke packages too.
We use only the freshest ingredients in our menus and all dishes are prepared and cooked on site, delivering our clients first class quality and service every time.
Our chefs can source and prepare pretty much any dish you require so just get in touch and we’ll see how we can help!
Our traditional pole marquees are manufactured using only the highest quality of fabric and provide you with a beautifully elegant venue for any event.
All of our marquees are finished elegantly with treated Scandinavian pine king poles, natural fibre ropes, and Arabian shaped dollies to enhance the traditional aspect of the marquee.
The king poles are perfectly positioned for you to decorate with fairy lights or perhaps trailing ivy. The ropes look stunning as they are, but it is so simple to add some colour by adding bunting to them.
Our friendly and energetic team here at The Festival Bar Company can tailor our bar options specifically for your event, simply let us know your party requirements!
Our team of experienced mixologists and event organisers understand how stressful putting on an event can be, be it large scale or small! With The Festival Bar Company, you can be rest assured that all your expectations will be met while our fast paced, friendly team will keep your bar running like clockwork.
All of our tents as standard, come decorated with beautiful external bunting, external solar powered lamps and internal carpet.
We can provide extra touches of luxury and comfort at your requirement including extra beds, cushions, mirrors, additional bunting, lights and even welcome drinks! Additional luxury kits start from as little as £30.
Have something special in mind? Boutique packages available upon request, simply get in contact!
INSIDE AND OUT
What is a
A silent disco is exactly the same as a regular disco except, there’s no music! Until, of course you slip on a pair of our headphones and then you have the experience of 3 DJ’s playing in one room!
You and your guests can seamlessly flick between 3 channels of audio, meaning if you don’t like the song on one channel, you can quickly flick to the next and keep dancing.
VISUAL EVENT SERVICES
The Festival Sound Company can provide full event solutions for any occasion.
· PA Hire and event production
· Lighting hire for all occasions
· Full stage hire
· Corporate event production
· Video and projection services
We use only top of the range industry standard PAs, Monitors, Mics and Mixing consoles for our events so you can be assured that you will not receive better quality at such competitive rates as with us.
ALL HAND MADE
All of our flags are hand made out of lightweight silk polyester so they fly easily in light winds as well as being extremely durable for outdoor use.
With a multitude of striking designs and colours available, as well as bespoke designs available on request, you can be sure to bring your event to life with a hire from us
Exclusive Ticket Only
Take a dive into our world of elite live music, top London DJs and the hottest world class acts on the scene right now. Contemporary laser shows, exclusive dance acts combined with taste tantalising Christmas party cuisine. Without doubt Central London’s finest party atmosphere.